How to keep a wedding for 120 people to under €10k

Oh God, I’ve been meaning and promising to post this for ages, and now that the wedding is out of the way I no longer have an excuse!

Our wedding was originally planned for 120 people, but as a lot of them were from overseas we ended up with 85 at the ceremony and meal. But anyhow, it was still kept to under €10k, which in today’s world is something of a miracle. I can’t guarantee that you can do the same for your wedding, but here are a few tips that might help (and a few geek notes along the way…)

Firstly, find out who in your friends and family you can tap for expertise. Send out a general call to all you know asking for advice, recommendations and suggestions for service providers. To that end, here are my top ten money saving tips!

1. I was able to ask my mother (grannymar) who is an excellent seamstress to make my wedding outfit, and as you can see – she did me proud!
2. My cousin, RichardM, is a wedding photographer. I didn’t want too many formal shots or any ’staged funny’ shots, so going to someone I was comfortable with was a great help, I could be completely clear with him. Most important advice here, have a clear list of any family/friends shots you really want and make sure they know they are needed. Give a copy of this list to the photographer, bestman and chief bridesmaid so that they can locate people in advance and therefore avoid stress for yourself.
3. My aunt is a florist so I was able to get my bouquet from her. Research in advance what styles and colours you would like and have an idea about the size – I went for side plate size (photos will follow soon), but what I hadn’t realised was just how heavy the bouquet would be by the end of holding it for an hour of photos.
4. Ask around and see if anyone knows a D.J. or band and compare rates. Try to see the band/D.J. at a previous gig if possible and give them any requests at least two weeks in advance. Having both a D.J. and band will push the costs up to well over €1000, we went with D.J. only and it was €350 for the night – a massive saving. Everyone thoroughly enjoyed the music and the floor was crowded all night.
5. Make your own invitations. We went with plain card and designed and decorated our own, but you can also buy packs that come with invite, menu, placecards etc. Try and find out if anyone you know does calligraphy, always looks best on the placecards.
6. Take the headache out of doing your seating plan and managing your RSVP by using simpleseating.com it automatically takes people who you mark as not coming off the table assignment and displays everything in a nice visual manner. Also makes it easy to share your seating plan with your wedding planner / mother / groom wherever you are.
7. Check our the corkage charges at the reception venue. We found that it was cheaper to bring our own wine and let them open as many bottles as needed. I actually went to Lidl during one of their wine sales and picked up 24 white and 24 red and they went down a storm. Even if it doesn’t save you any money, it gives you more flexibility in your wine choice. We also brought soft drinks for the children and non-drinkers, hotels will normally not charge corkage on these.
8. Serve your wedding cake as your dessert. We cut the cake before dinner and then it was plated and served to the guests as dessert, which resulted in a saving of €1.50 per person to us! It may seem small, but all the little savings soon add up!
9. Decorate with helium ballons instead of flowers. Part of our hotel reception package included them putting flowers on all the tables, but I wasn’t sure about them fitting in with my colour scheme. I contacted a local party equipment firm (and availed of my work discount of 10%) and they decorated the function room for me for €250. This included a bunch of 4 on each of the tables, a small double arch over the cake table and a large twisty arch (solid ballons, no gaps) with flowers and netting behind the top table. I then completed the look by printing up my own menus, and designing my own favours (tall, solid bottomed shot glasses with little wedding themed stickers on them, filled with mini-eggs – because I hate sugared almonds!) and scattering little hearts in purple & silver over the tables (these were my colours).
10. Our biggest saving overall for the reception was doing buffet food instead of serving to the tables. We saved over €20 per person by doing this and no-one complained at all, in fact some people were seen to head up for second and even third helpings! People were able to pick and choose what they wanted from the hot and cold food selections, and they still served the top table so that the parents didn’t need to get up.

Get wedding insurance! Due to illness in George’s family, we were considering having to move the wedding date (luckily we didn’t have to). In the case of anything going wrong you’ll be incredibly glad that you bought the insurance. Shop around online and you can pick up coverage for a €20k wedding for as little as €200.Now for the geeky stuff as promised!

We used WeddingWishlist.ie to put together a nice little wedding website with the ceremony and reception info, accommodation, maps and our wedding registry. The choice of shops to choose from for the wedding is limited, but the cool thing is that you can also set up ‘Couple Funds’ which your guests can contribute to. We did this for our honeymoon hotels, grand prix tickets and our ‘new flooring funds’ for our new house.

Finally, on my blog I used a nice little applet from whenismywedding.com to count down the days to the wedding date – handy so that you can keep a track of just how many days you have left to panic!

I hope that this info is of use to some of you out there, and if you have any questions then just leave them in the comments and I’ll try to answer them!